Fixed Asset Management & Stocktaking
Asset register, mobile QR-code stocktaking and usage history — a single source of truth about your company's fixed assets.
Fixed-asset register
One tidy register of your entire asset base: inventory numbers, categories, locations, values and statuses. Data visible in real time — from a single machine to the whole plant.
Mobile stocktaking with QR codes
Count assets right on a tablet: scan QR or barcodes, confirm items and instantly see discrepancies — matches, shortages and surpluses. Track stocktaking progress as it happens.
Initial Inventory
Effective and efficient production infrastructure management also requires knowledge of spare parts inventory, including availability for maintenance staff and the actual usage history in relation to performed service work.
SimplyMobile Enables
- Maximizing maintenance efficiency – streamline maintenance processes to extend asset lifespan and improve availability
- Reducing inventory costs – avoid holding unnecessary spare parts or urgent purchases of missing items required for repairs
- Improving warranty enforcement – enhance the repair tracking process and qualify events that form the basis for warranty claims
- Enhancing reliability and risk management – anticipate and mitigate risks related to infrastructure downtime and associated losses
- Gaining a flexible tool for daily operations – deploy on-premises or in the cloud, whichever you choose, while always receiving the same fully functional system
SimplyMobile’s core functionality supports all processes related to infrastructure management – from minor maintenance in discrete manufacturing and routine inspections in the food industry, to refurbishment campaigns in chemical plants, fleet management for transportation companies, and linear infrastructure management in the public sector. A common challenge in this area is having large volumes of spare parts outside electronic records. There are many possible causes for this, and the solution is:
- Implement electronic recording of the spare parts warehouse used by maintenance teams
- Conduct an inventory of spare parts scattered across the facility
- Establish a procedure for withdrawing spare parts from the warehouse only for active service orders
- Provide maintenance personnel with a simple IT tool to record data during service activities
Frequently asked questions
- How does fixed-asset management differ from stocktaking?
Fixed-asset management is the ongoing record of your assets - a register, locations, values, statuses and usage history. Stocktaking is a periodic physical count that confirms the actual state and identifies discrepancies. In SimplyMobile, both processes run on a single database.
- How does mobile stocktaking with QR codes work?
Each fixed asset has a label with a QR or barcode. During the count you scan the code with a tablet or phone, and the system immediately confirms the item, records its location and the person performing the count. Progress is visible in real time.
- Can I import an existing fixed-asset register?
Yes. The register can be imported from a spreadsheet (Excel/CSV) or from an ERP/accounting system, and then supplemented with QR codes, locations and photos during the first stocktake.
- How does the system handle discrepancies during a stocktake?
After scanning, the system compares the recorded status against the register and automatically flags items as matching, missing or surplus. Discrepancies are collected in a discrepancy report, which forms the basis for corrections to the records.
- Does the module integrate with maintenance management (CMMS)?
Yes. Fixed assets are shared with the CMMS module - each asset is linked to work orders, inspections, repair history and spare parts, so asset records and maintenance management draw on a single source of truth.
See SimplyMobile in action
Book a free, no-obligation demo — we'll show the system on your own processes.