H&S module
A digital information flow from the H&S department across your whole company — audits and inspections, incidents and accidents, training, improvements and work permits in a single system integrated with CMMS. The end of paper bureaucracy in H&S.
Your entire H&S department in one system — paper-free
In manufacturing plants, H&S documentation is still largely created on paper: audit reports, incident reports, post-inspection actions and training sign-off sheets. That means a slow flow, the risk of losing documents and data that is hard to reconstruct during a labour inspection (PIP).
The SimplyMobile H&S module moves this entire flow into a digital environment — accessible from a smartphone, tablet and browser, and integrated with the CMMS. Employees report, the H&S department manages and closes items, and management has a complete, auditable history.
- One system for the entire H&S department — from an employee report to a report for management and the labour inspectorate.
- Mobile at the scene — no returning to the office to re-key from paper.
- A complete, tamper-proof operation history — ready for audits and inspections.
- Integration with CMMS — machines, locations, people and work orders in one place.
In brief
- One module for the entire H&S department
- Mobile in the field + web in the office
- Integration with CMMS and production
- Tamper-proof history — inspection-ready
- Built for manufacturing plants
Benefits for the whole organisation
Everyone gains from a digital H&S flow — from the shop-floor worker to the board.
Employees and service technicians
- Report an event, idea or permit in minutes from a smartphone
- On-screen signatures, with no system login
- Work from templates and copy documents — less form-filling
H&S department and managers
- All H&S documents in one place, none lost
- Full real-time control — who, what and where
- Automatic corrective actions and deadline reminders
Board and senior management
- Higher efficiency and less downtime (OEE)
- Legal and financial protection for the company
- Full auditability during a labour inspection
What the H&S module covers
Eight areas that together digitise the entire H&S department. Each can be deployed on its own or as part of a larger whole.
H&S audits and inspections
Templates for recurring inspections with automatic scheduling, an electronic report from every audit, identification of non-conformities and automatic corrective actions with deadline tracking.
Post-inspection action register
An electronic flow from a post-inspection action to confirmation of completion: assigning a responsible person, a deadline and priority, overdue notifications, and reports for management and inspectors.
Root-cause analysis (5 Whys)
Step-by-step electronic root-cause analysis and the corrective actions linked to it — with an owner, a deadline and effectiveness verification by the H&S department.
Accidents, near misses and anomalies
Fast mobile logging of accidents, near misses and anomalies, with photos from the camera, a configurable approval path, classification to statutory standards and automatic post-accident documentation.
KAIZEN — employee suggestions
A full flow from an employee's idea to an implemented improvement: a smartphone submission, a multi-stage approval workflow, outcome tracking and reporting for the lean department and management.
Reward campaigns and gamification
Programmes that encourage safe behaviour, near-miss reports, KAIZEN improvements and training: points, a rewards catalogue, department leaderboards and a participation dashboard for HR and H&S.
H&S training and workplace instructions
Digital workplace instructions with multimedia and knowledge tests, mobile sign-off with an electronic signature and an automatic competency matrix — who completed what and when.
Work permits
A full digital flow for permits for high-risk work: configurable checklists, on-screen signatures, multi-stage approval and deep integration with CMMS.
See details →How it looks in the app
Mobile in the field, the full picture in the browser, and paper forms replaced by a digital document with electronic signatures.
Why digital H&S with SimplyMobile
Ready for inspections
A tamper-proof operation history and a complete set of documents in one place — you pass an inspection without leafing through binders.
Integration with CMMS
H&S uses the same machines, locations and people as maintenance; events can trigger work orders and permits can be linked to jobs.
Mobile and in the browser
Smartphone and tablet in the field, the full picture and reports in the browser at the office.
Safety culture
Easy reporting and reward campaigns engage employees and increase the number of reports before an accident happens.
Frequently asked questions about the H&S module
- How does the H&S module differ from the Work permits module?
Work permits are one element of the H&S module — covering permits for high-risk work. The H&S module covers the entire information flow from the H&S department: audits and inspections, incidents and accidents, root-cause analysis (5 Whys), training, KAIZEN, reward campaigns and permits. We describe permits in detail on the Work permits page.
- Does the H&S module require deploying the entire CMMS?
The H&S module is part of the SimplyMobile platform and works best when integrated with the CMMS (shared machines, locations and people). We tailor the scope of deployment to your needs — from selected H&S areas to the full platform.
- Does an employee have to log in to report or sign something?
Not always. Reports and signatures can be collected without logging into the system — much like signing for a courier delivery — which significantly lowers the barrier to entry for employees and external teams.
- Does the system help with a labour inspection?
Yes. All H&S documents are in one place, with a tamper-proof operation history and filters by date, location and responsible person. You can prepare documentation for the inspector in minutes, and results can be exported to PDF and reports.
- How are accidents classified?
Events — an accident, a near miss or an anomaly — are classified using your own taxonomy or to statutory standards, and the system can automatically generate post-accident documentation.
- What devices does the H&S module run on?
On a smartphone and tablet (Android/iOS) in the field, and in a browser on a computer. Field reports and signatures are done on mobile, while keeping registers and reporting — conveniently in the web app.
See SimplyMobile in action
Book a free, no-obligation demo — we'll show the system on your own processes.
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